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- 5th Jun 2023

What you need to knowabout using candles at your venue

There’s something so calming about striking a match and lighting a candle. Their soft glow can instantly transform any space into a romantic and elegant setting.

Candles have been used for centuries to create a warm and inviting atmosphere, particularly on a larger scale when used during special events like weddings.

However, as beautiful as candles can be, they can also pose a safety risk if not used properly. In this blog post, Table Art Event Hire explores some essential tips for safely using candles, so you can enjoy their beauty without any worries.

What precautions need to be taken when using candles?

When it comes to using candles for your event, there are several factors you need to consider to ensure their safe and beautiful use.

From venue-specific rules to weather conditions, each factor plays a vital role in creating the perfect ambiance with candlelight.

Venue rules

Your chosen venue will have their own set of rules that must be followed for the duration of your event. 

To ensure that everything runs smoothly, these rules must be communicated to all relevant vendors, including event stylists, day-of coordinators, and florists.

Drafts and wind

Indoor drafts such as air conditioning, heating or open doors can significantly affect the safe operation of candles, causing the flame to flicker and burn the candle down faster.

If you’re hosting an event indoors, make sure to place your candles in areas without any draft or wind.

In case of outdoor events or strong indoor drafts, consider using votives or tea-light holders that enclose the flame.

We recommend all tapered candles be covered with glass sleeves to protect the candle and also the table or table cloth. A glass sleeve will ensure the candle will burn all night.

Not only will this reduce the risk of a safety hazard, but it will also ensure that your candles burn longer.


Heat and high humidity can have an impact on the way candles burn.

Dripping wax and tumbling candles can lead to a potential hazard, which is why we recommend enclosed votives and cylinders if you’re expecting a hot day for your event. 


Open-flame candles can pose a significant risk to tablecloths and table surfaces.

The dripping wax can be challenging to remove and can cause damage to table linens. Once the wax has dried, it can become a tedious and time-consuming task to remove. We have incorporated a  cleaning fee for any wax larger than a 50 cent coin. The only way to protect the tablecloth is to have the candle enclosed. 

To prevent damage, use proper candle holders and avoid placing candles too close to the edge of the table.

Additionally, consider using non-flame alternatives such as LED candles to create a similar ambiance without the risk of damaging your linens.



Ensure your candle is safely sitting atop a smooth and stable surface. Uneven surfaces can cause candles to tip over, potentially resulting in a fire hazard.

Heritage buildings

As mentioned earlier, each venue has its own safety rules regarding the use of candles. Heritage buildings are usually subject to stricter guidelines, and open flames are often not permitted. In such cases, LED candles can be a great alternative.

With LED tapers, pillars, tealights, and lamps, you can still enjoy the cosy and romantic ambiance of candles without the risk of an open flame.

Even if you’re restricted from using traditional candles, you can still enjoy the calming flicker of a lifelike LED candle.

Where should a candlebe placed on a table?

There are several important considerations you should take into account when it comes to choosing how you’d like your candles to be arranged.

How is food being served?

If you’ll be serving food banquet-style with shared dishes down the centre of the table, it’s important to be mindful of the amount of space you have available.

Consider using fewer candles placed in individual holders to ensure there is plenty of room for food platters.

What other table decor do you have?

Table decor such as flower arrangements or foliage can also impact the placement of candles on a dinner table. If you have a large centrepiece, you may need to place candles on either side or opt for smaller candle arrangements.

Is there room to move?

Finally, keep in mind that guests will need space to move their plates and cutlery, and may also need to access menus or condiments.

Be sure to leave ample space between candles and table settings to avoid any accidental knocks, spills, or even fire hazards due to a dangling sleeve!

Looking for beautiful, high-quality linensfor your upcoming event or wedding?

If you’re a wedding or event stylist based anywhere across Australia, get in touch with Table Art today!

Table Art Event Hire offers a range of event and wedding styling decor to help elevate your event and create a truly beautiful table setting. From linen tablecloths and napkins to candlelight we invite you to browse our catalogue.


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